Privacy Policy

1. Information We Collect

1.1 Account Information

When you create an account, we collect:

• Email address
• Full name
• Password (stored in hashed form)
• Timezone and language preferences
• Brief schedule preferences (e.g., daily or weekdays, preferred time)

1.2 Email Data

To provide our brief service, we connect to your email account (e.g., Gmail) with your permission via OAuth. We access:

• Email messages and metadata (subject, sender, date) needed to generate your brief

We do not permanently store the content of your emails. We process messages to create briefs and do not retain the full email content after the brief is sent.

1.3 Feedback and Preferences

You may optionally provide:

• Important people (names or email addresses you want to prioritize)
• Important topics (keywords or themes you care about)

This information is used to personalize your briefs.

1.4 Payment Information

For paid subscriptions, we use Stripe. We do not store your full payment card details. Stripe handles all payment data in accordance with their privacy policy.

1.5 Usage and Technical Data

We may collect:

• Log data (e.g., IP address, requests, errors)
• Usage patterns related to the service

2. How We Use Your Information

We use your information to:

• Create and deliver your daily email briefs
• Personalize briefs based on your preferences and feedback
• Manage your account and subscription
• Process payments
• Communicate with you (e.g., password reset, service updates)
• Improve our service and fix issues
• Comply with legal obligations

3. Data Sharing and Sale

We do not sell, rent, or trade your personal information to third parties. We only share the minimum necessary information with service providers to operate the service, who are bound by contractual confidentiality obligations.

4. AI and Processing

Our service uses AI (including third-party providers such as OpenAI) to classify and summarize emails. Email content is sent to these providers only for processing to generate your briefs and is not used for any other purpose, including training their general models. We use providers that comply with data processing agreements.

5. Third-Party Services

We rely on:

• Google – To access your Gmail account (OAuth). Brief AI's use of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.
• Stripe – For payment processing
• AI providers – For classification and summarization
• Email delivery – To send brief emails to you

Each has their own privacy policy governing their use of data. We only share the minimum necessary information with these providers to operate the service. All providers are bound by contractual data protection obligations. All data sent to third-party providers is handled according to their agreements and is processed only for providing our service. Your information may be processed in the United States or other countries where these providers operate.

6. Data Retention

• Account data – Retained while your account is active
• Email data – Processed for briefs and not stored long-term
• Feedback – Retained to improve your briefs
• Logs – Retained for a limited period for debugging and compliance

When you delete your account, we remove your personal data in accordance with our retention policy and applicable law.

7. Data Security

We use encryption for sensitive data (e.g., OAuth tokens), secure connections (HTTPS), and industry-standard practices to protect your information. OAuth access tokens are encrypted at rest and used solely to retrieve email data necessary to generate briefs.

8. Your Rights

Depending on your location, you may have the right to:

• Access and receive a copy of your data
• Correct inaccurate data
• Request deletion of your data
• Object to or restrict certain processing
• Data portability
• Withdraw consent
• Lodge a complaint with a supervisory authority

To exercise these rights, contact us at hello@briefai.me.

9. Legal Basis for Processing

We process your data based on your consent (for email access), performance of a contract (to deliver briefs), and legitimate interests (to improve the service).

10. Children

Our service is not intended for users under 16. We do not knowingly collect data from children.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes via email or a notice in the service. Continued use after changes constitutes acceptance.

12. Contact Us

For questions about this Privacy Policy or your data:

• Email: hello@briefai.me
• Website: https://briefai.me